FINANCE ADMIN ASSISTANT – TYGERVALLEY CHAMBERS, BELLVILLE

Job Description

To assist accounting team with the finance admin-related responsibilities for the employer’s group of companies

Required Minimum Qualification / Experience

Matric Qualification

Experience working in an office environment/accounts department

Mathematics & accounting at matric level will be beneficial for candidates

Xero accounting software experience will be beneficial

Required Competencies

Proficient in Microsoft & Google programmes, e.g.:

o Google Sheets & Google Docs

o Microsoft Excel & Microsoft Word

Effective verbal, written and listening communication skills

Time management skills

Willingness and eagerness to learn and grow within role

KEY PERFORMANCE AREAS (MAJOR ACTIVITIES / RESPONSIBILITIES)

1. Responsible for creditors reconciliation, invoice processing and recording of financial transactions:

Receive invoices / credit notes from creditors;

Confirm the validity of the tax invoices / credit notes:

Capturing and processing supplier invoices:

Perform supplier reconciliations (supplier statement to accounting records);

Follow up on queries and reconciling items:

Preparing requisitions for supplier payments

2. Administration:

Filing of relevant supporting documentation

Ad-hoc administrative work as required by supervisors

CREDITORS’ CLERK – TYGERVALLEY CHAMBERS, BELLVILLE

Job Description

To manage the full creditors' function with a specific focus on subcontractors, including processing purchase orders, reconciliations, and preparing payment files for the employer’s group of companies

Required Minimum Qualification / Experience

Experience: 3 – 5 years in Finance Administration or as a Creditors’ Clerk.

Education: Matric (Grade 12).

Subjects: Mathematics and/or Accounting at Matric level will be beneficial.

Software: Experience with sage intacc accounting software will be beneficial.

Required Competencies

Computer Literacy: Proficient in Microsoft & Google suites, specifically:

Google Sheets & Google Docs

Microsoft Excel & Microsoft Word

Communication: Effective verbal, written, and listening communication skills.

Personal Attributes:

Strong time management skills.

High attention to detail (critical for reconciliations).

Willingness and eagerness to learn and grow within the role.

KEY PERFORMANCE AREAS (MAJOR ACTIVITIES / RESPONSIBILITIES)

1. Subcontractor Invoice & Order Management

Processing purchase orders and tax invoices for subcontractors.

Validating tax invoices to ensure compliance with VAT requirements.

Capturing and processing supplier invoices into the accounting system.

Processing and reconciling counter charges for subcontractors.

2. Reconciliations

Performing monthly and fortnightly supplier reconciliations (matching supplier statements to accounting records).

Investigating and resolving queries or reconciling items promptly.

3. Payment Preparation

Preparation of the subcontractor payments file.

Preparing requisitions for supplier payments.

4. General Finance Administration

Filing of relevant supporting documentation.

Ad-hoc finance administration and processing duties as requested by the Accountants.